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PWT 2015 COMMUNICATIONS CONTEST
For Work Published
in 2014
It’s
time to find your best work from 2014 to enter in the annual 2015 Press Women
of Texas Communications Contest.
Texas Entry Fees: Members - $10 per entry, Students - $5 per
entry, and All Non-Members - $15 per entry. Multiple
entries in a category/sub-category are permitted.
PWT
Deadlines
February 2, 2015,
is the postmark deadline for: Hard copies of Books and Creative Writing
Categories.
February 9, 2015,
is the deadline for all other entries. The
online entry site will close and no late entries will be accepted.
General
Rules for Entrants - Please Read Carefully
All work must be submitted electronically except for
categories 15A and 15B, Publications Regularly Edited by Entrant, and Creative
Writing categories 56 through 59, 60B, 61B, and 64. These may be entered in
hard-copy after securing the entry forms at the contest information at
nfpw.org. Note: If submitting a hard-copy entry in
any of these categories, first create a word file including your name, 10 digit
phone number, email address, entry title, publication and date, publisher and
the phrase: My entry has been mailed to the judge (PWT contest director). You will upload this file when you fill out an online entry form and pay through
the electronic contest site. Then, print 2 copies of one of these forms (fill in
online and print OR print and
fill out) to submit to the state contest director with the
hard-copy entry.
See
Special Hard-copy note below.
First-place winners who are also
members of PWT/ NFPW will have their entries automatically entered into the
national contest and PWT will pay the $20 national entry fee.
First-place
winners who are not members of TPW/NFPW will have the option of joining
TPW/NFPW ($91) in order to be eligible for their winning entries to compete in
the national contest. They must pay the $20 national entry fee.
Purpose
The contest provides an opportunity
to compete in a wide range of categories and encourages and rewards excellence
in communication. The purpose of the Press Women of Texas/National Federation
of Press Women (PWT/NFPW) Communications Contest is to improve professional
skills by recognizing excellence in communicating. The “message” is what is
important. The “message”-- how well it communicates, how it is directed to its
target audience, and how well it achieves the objectives-- is the judging
standard. Entries are judged by leaders in their fields of expertise, and
first-place winners are eligible to compete in the National Federation of Press
Women Communications Contest.
AWARDS
Awards in any given
category/subcategory shall be limited to first, second and third place and
honorable mention. No ties are allowed for first place.
Sweepstakes winner is determined by a point
system based on number of entries per category.
The contest committee may declare no
contest in any category.
Judges may decide the number of awards
to give within these limits (awards are to be given only if the judge deems
them merited). Judges decision shall be final.
Texas winners are honored at the
annual conference in June 2015. National
winners winners are featured at the NFPW 2015 Annual Communications Contest
Awards Banquet during the national conference, Sept. 10 -12, in Anchorage,
Alaska.
Eligibility
Entrants may be professionals,
students or retired PWT/NFPW members as well as nonmembers active in the field
of communications.
All 2015 contest entries must have
been published, issued, broadcast or e-published between Jan. 1, and Dec. 31,
2014. All work must be submitted electronically by Monday, Feb. 9 with
exceptions for a few categories where electronic entry may not be possible such
as publications edited by entrant (for example, entire newspapers or magazines)
and books. For work that must be submitted in hard-copy format, the entry
deadline is Monday, Feb. 2, 2015.
The governing date and requirements
for verifying dates and authorship are detailed in each category/division.
How to Enter –
Please Read and Follow All Steps
To enter the 2015 contest, go to nfpw.org/CommunicationsContest.cfm. The web page nfpw.org also provides links for easy navigation to
information that makes entering easy.
Once
on the contest Welcome (login) page, click the white REGISTER link in the upper-left
corner of the contest site to get an entrant form that prompts you to select
“member” or “nonmember” status and the name of the affiliate (Texas). These
selections enter you into the Press Women of Texas affiliate contest.
Steps for Easy
Entry into the PWT/NFPW Communications Contest
NOTE: All information about
entering the PWT/NFPW contest is contained within the contest site. The LOGIN (Welcome) page and the HOME page you will access once you have a username and password are
step-by-step guides to ensure that you can successfully register, enter,
submit, and pay for your entries. There are steps to follow about submitting
and paying for entries on the Entry Form and PAY NOW pages
also.
1. Click the
contest link on the NFPW website to access the LOGIN (Welcome) page of the contest.
2. Read the
information on the Welcome page BEFORE beginning the registration /
entry process.
3. Click the white
REGISTER link (top left corner of the page), enter your email address,
click SUBMIT.
4. Fill out the
Entrant Form that will appear on your screen. Selection of membership status
and state affiliate name will put you into the correct contest.
5. At the end of
the Entrant Form, create a Username and Password. Keep them simple.
They can be identical. Write that info down somewhere so that you will be able
to access the contest at a later time to finish the entry process or to submit
more entries.
6. Enter your
work: Click ADD ENTRY on
the navigation bar to get the entry form with all of your contact information
already filled in. Follow the steps listed in red at the top of the Entry
Form page.
TIP: Before
submitting your entries if you have more than one or two, create a 2015 CONTEST folder on your
hard drive. Find all files needed for each category you plan to enter; rename
them by putting category number/letter and name at the beginning of the
filename (e.g. 03 NEWS Near-record year
for rainfall.docx; 10 REVIEW The Wolf of Wall Street.pdf). Save each to the new
folder. After uploading the first file from the CONTEST folder, you will get
that folder each time you click the Browse button during the entry process.
7. Once you enter
the title, choose the category, and click SAVE, you will see the unique entry
ID number, the title of the entry, and the Category name above the five tabs.
You must click each of the other tabs (except Hard-copy Entries, which pertains only to those entering entire books,
magazines, and newspapers).
8. Submit your
entries through the Uploads
tab (read directions on the tab). There are 2 types
of entry fields.
a. Upload:
click Browse, find your CONTEST folder, upload files for that entry from the
folder.
b. URL:
type or paste URLs into these fields (one URL to a field).
9. Click ADD ENTRY to
get a new Entry Form for each new entry.
10. Click VIEW ENTRIES at
any time to see, to review, to make changes to, or to “submit” any of your
entries. Click the title of entry you wish to examine and you will be back on
the Entry Form page
and can make any needed changes. With your username and password you can
reenter the contest at any time until the deadline to check over your entries,
add more entries, and make payment.
11. When you have finished submitting your
work, “submit” it. Go to VIEW ENTRIES, find “click here to submit” in the Status column (to the right of Titles
column). Click and follow directions about requirements not met. Click the link
again and click the “submit now” button. When you see “Submitted” or “Accepted”
in the Status column, your entry is “official” and will be sent along for
judging when that phase of the contest begins.
12. When finished
(or done for the time being), you may either log out or go to PAY NOW to
pay with a credit card or click Pay
Offline to pay by check (to be sent to address of the person in your state,
named below the Pay Offline check box, who is taking payments). Entries are
not official until they have been “submitted” and paid for. Note:
Once they are submitted, entries no longer can be changed.
13. It is
important to read all instructions and to SAVE at each stage (i.e.,
before leaving a page). You will get an onscreen prompt if you try to leave a
page where information will be lost if you don’t SAVE or if you haven’t filled
out a required field.
14. Go to CONTACT US or FAQ Tabs if
you have a question or run into a problem.
15. Have fun!
You
may also visit . http://presswomenoftexas.org, PWT’s website, or
call or write Kay Casey, pwt@presswomenoftexas.org, phone
903-647-8072.
Entry regulations details
Entries must conform to PWT/NFPW
contest categories. Those submitted in the wrong category or subcategory, not
properly labeled or failing to have all required written statements will be
disqualified. Judges may NOT change an entry to another category. More than one
entry may be submitted in one category or subcategory in the contest structure,
as long as each additional entry is accompanied with the proper entry fee.
CLARIFICATION: Stories may be entered
in writing categories, while the page, supplement, publication or Web site that
bears that story may be entered in editing categories. It is not the intent to
prevent a writer and an editor from entering their individual work when work by
both contestants appears in the same publication or broadcast.
Entries in all
categories except editing, producing, or public relations and advertising brochures
must be entirely the work of the member.
EXPLANATION: The entrant
is not required to have done all the work on any page or publication. Also, few
persons in advertising or PR are totally responsible for any item, ad,
brochure, or direct mail campaign. The team principle usually applies.
Therefore, the entrant should be the creative planner, responsible for seeing
“the message” through, the content director, or the writer of the copy.
Members who
collaborate on material may enter together, but each must have paid PWT/NFPW
dues for the entry to advance to NFPW competition. Duplicate certificates will
be awarded to those winners.
The contestant’s
entry form should list all roles in creating the entry. Example: creative
coordinator and copywriter; or copywriter and layout, etc.
Please note the general instructions printed
for entries in each Division with specific details printed for some of the
categories. If these instructions call
for a written statement to accompany the entry, the lack of that statement will
automatically disqualify the entry.
Special Note for
Hard Copy Entries
Entries in
categories 15A and 15B, Publications Regularly Edited by Entrant, and Creative
Writing categories 56 through 59, 60B, 61B, and 64 may be entered in hard-copy
after securing the entry forms at the contest information at nfpw.org.
Note: If submitting a hard-copy entry in any of these
categories, first create a word file including your name, 10 digit phone
number, email address, entry title, publication and date, publisher and the
phrase: My entry has been mailed to the judge (PWT contest director). You will upload this file when you fill out an online entry form and pay through
the electronic contest site. Then, print 2 copies of one of these forms (fill in
online and print OR print and
fill out) to submit to the state contest director with the
hard-copy entry.
Each
entry MUST be placed in a separate
9- by 12-inch open-end manila envelope. If entry is too large to slip easily in
and out of a 9- by 12-inch envelope, please use the next larger size that will
accommodate the entry. The entries must be taken out of the envelope at least
six times during the processing, so do not use anything smaller than a 9- by
12-inch envelope, and do not use envelopes that open on the side, as the
entries are stored and handled vertically.
Prepare
the envelope properly. When looking at the FRONT or “address side of a 9- by
12-inch envelope, hold the envelope vertically with the open end up and clearly
write the entrant’s name, affiliate state, category number and subcategory
letter, and name of category on the top right-hand corner of the envelope. Do NOT write on back of the
envelope (side where the fastener and flap are located) or on the flap. Fold
flap in and behind the entry. DO NOT FASTEN OR SEAL THE ENVELOPE.
No return of
entries
Books and all other entries are
considered a donation to PWT/NFPW and will not be returned. Do not enter
irreplaceable items in the contest. The risk of loss through multiple shipments
from office to judges and back again and on to the conference site is great.
Entrants NEVER should send a “one and only” entry. Duplicate all slides,
audiovisuals, audiotapes, Zip disks, CDs, DVDs, etc. for your own use.
The package must be
postmarked NO LATER THAN February 2, 2015.
No late entries
will be accepted.
Tracking receipts
are a must.
Send entries, entry fees, and compilation
sheets via UPS, FedEx, or Express Mail with a tracking receipt. Even though it
costs a little more, please send only packages that can be tracked.
Please send entries
to Kay Casey, 653 Arthur Road, Denison, TX 75021, or if using USPS to Kay
Casey, P O Box 173, Denison, TX 75021.
Address
all questions and requests to the above address or by telephone, (903-647-8072)
or by e-mail to ckaycasey@att.net or pwt@presswomenoftexas.org.
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